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HMRC VAT Late Filing and Penalties from January 2023

HMRC have changed their penalty system with the aim of making it fairer. The new regime aims to ensure that regular offenders are penalised more heavily than businesses who have the occasional misdemeanour.

To avoid penalties make sure you:

  1. submit your VAT return on time and
  2. Ensure HMRC has received your payment on time.

If you’re having difficulties contact HMRC and arrange a “Time to Pay” agreement.

The new regime comes into place for the first VAT return period starting on or after 01/01/2023.

The system consists of three separate penalties:

Late Submission Penalty

There is now a points system in place. For Quarterly returns:

Each time a return deadline is missed a penalty point will be given. The fourth time a return deadline is missed a penalty of £200 will be issued. From that point a £200 penalty will be issued each time a VAT return deadline is missed. This will continue until the business has had a “clean slate” of no late returns and all returns have been made for a 12 month period. Businesses filing VAT quarterly with penalty points will have their points removed after 12 months so long as they have not crossed the threshold of being penalised and have all submitted all their VAT returns.

Late Payment Penalties

First penalty part 1 will be charged if 16-30 days inclusive from the payment due date unless a time to pay agreement has been made. The penalty is 2% of what was outstanding at day 15.

First penalty part 2 will be charged if a time to pay arrangement was made. OR the outstanding VAT was paid 31 days or more after the due date. The penalty is calculated as 2% of that which was outstanding between day 15 and Day 30.

Second Penalty will be charged until payment is made in full or a time to pay is made after 31 days. This is calculated at 4% per year for the outstanding balance and calculated at the time it is paid.  

Late Payment Interest

Late payment interest will be charged from the day the payment becomes overdue until the day it is paid off. The interest rate used is the Bank of England Base Rate plus 2.5%. The Late Payment Interest also applies to Late Submission Penalties and Late Payment Penalties if they are paid after 30 days.

There is a familiarisation period in place up to 31st December 2023. The late payment penalty First Penalty part 1 will not be charged, so no late payment penalty until the VAT bill is more than 30 days overdue.

The details are different if you file VAT annually and monthly. For more information please contact me or visit the HMRC website.

HMRC Self Assessment Monthly Payments Proposal

In a radical move, HMRC plans to end twice-yearly tax bills for the seven million PAYE taxpayers inside self assessment, with monthly ‘payday’ payments

Following the introduction of mandatory Making Tax Digital for Income Tax for earners down to as low as £20,000 within the next two years, the direction of travel is clear with HMRC aiming for more regular, frequent in-year payments rather than the current twice annual payments for all self assessment taxpayers.

HMRC is now planning to change the current payment arrangements for income tax self assessment (ITSA) taxpayers related specifically to their PAYE-related income to a system of more frequent, monthly payments, based on a percentage of overall annual earnings. This is described as ‘more timely payment’ by HMRC and will start in less than three years’ time at the start of the 2029-30 tax year.

In other words, HMRC will be collecting tax on a much more frequent basis from self assessment taxpayers from April 2029, specifically it will change the payment timings for self assessment taxpayers with Pay As You Earn (PAYE) income.

This measure will have a huge impact on taxpayers with an estimated seven million taxpayers already in self assessment with PAYE income set to be affected. It will also have a significant impact on employers and pension providers, all involved in taxing some earnings at source, not to mention tax advisers and accountants, who will be inundated with questions from affected clients.

The proposals will see income tax self assessment (ITSA) taxpayers with PAYE income be required to pay their forecasted ITSA liability more frequently in-year from April 2029. At the moment, these taxpayers have up to 22 months to pay the tax bill from the initial taxable activity.

‘From April 2029, taxpayers will pay the first instalment of their forecasted ITSA liability for the 2029-30 tax year. Thereafter, taxpayers will pay instalments of their ITSA liability each payday,’ the HMRC consultation states.

‘Payday’ is defined in the consultation as being ‘divided into equal payments through the year’, effectively equal monthly instalments of 8.3% of the individual’s annual total HMRC estimated tax bill.

In the first year of operation, taxpayers will be hit by two years of tax liability in a single year.

The in-year payments will also raise issues for affected taxpayers with seasonal or irregular income, but HMRC stated ‘they will be able to update their forecast, and their required payments will adjust accordingly’. HMRC added: ‘The circumstances of this group will be carefully considered in the design of payment timings and any associated easements or safeguards.’

There will clearly be a major burden during the transition to the new rules as affected taxpayers will effectively be having to pay two lots of tax in a single tax year. The government acknowledged ‘there will be an adjustment period whereby liabilities due under the new payment schedule will be paid alongside those due under the existing payment schedule’.

Coming at the same time as the upheaval of quarterly reporting under MTD for Income Tax, the latest proposals will mark a radical overhaul of the current tax system for taxpayers under self assessment.  

The proposed reforms ‘will not increase the amount of tax due,’ HMRC stated, but will ‘bring the timing forward so that tax is paid closer to when the income is earned’.

Payments will be forecasted by HMRC, based on past self assessment returns, with taxpayers able to update their forecasts.

Under the new system, taxpayers will report their actual liability and reconcile their payments with a balancing payment, or repayment from HMRC, when they complete their self assessment return.

This creates complexity for employers as HMRC said under the proposals ‘they may deduct more tax from some of their employees each payday because of the inclusion of forecasted ITSA liabilities’.

Employers will also have to deal with multiple changes to tax codes, which HMRC also needs to consider.

CIOT tax technical senior manager Lauren Fletcher warned: ‘PAYE codes can be difficult for taxpayers to understand currently – adding income tax payments into the mix has the potential to make the tax system even more difficult to navigate.

‘Transition needs to be thought through carefully as it could present cashflow challenges to taxpayers, even as it helps the government with theirs. Income tax payments will be estimated based on the last submitted tax return, raising questions about how these changes align with the longer-term direction of Making Tax Digital.’

The government is also reviewing safeguards for low earners who may not be able to lose more of their income by automatic deduction due to HMRC’s ITSA tax assessment affecting their PAYE income.

Payment alignment and a shift to real time reporting has been a long-held aspiration of the Treasury and HMRC ever since real time information reporting came in. 

Emma Rawson, ATT director of public policy, said: ‘It’s been a long-held desire of Treasury and government to bring self-assessment payments closer to the real time collection seen in PAYE.

‘However, there will be significant practical hurdles to overcome, and the changes could lead to cash flow issues if small businesses are not given time to prepare. From an admin perspective, if payments on account are required on a more frequent basis, it will be essential that taxpayers have an easy route to change amounts collected where their income fluctuates.’

The impact assessment stated the measure would raise an additional £605m for the Treasury, painful for the individuals caught by the changes, and small change for the Exchequer. Then into 2030-31 tax year, it will raise an extra £235m above the current arrangements. For such a potentially major upheaval, the benefit cost analysis is questionable.

Payment on account also up for review

In addition, HMRC is looking to review the payment on account (POA) rules from the current two payments a year to a possible three or four payments a year from April 2029. HMRC would forecast tax liability for the forthcoming year, with a balancing payment for the taxpayer, but is looking for views on whether this would work.

This very brief HMRC consultation runs for six weeks only and outlines a radical overhaul of the ITSA payment arrangements. The idea was first proposed in the mass of papers released at Budget 2025.

In the latest consultation, HMRC claimed: ‘Spreading tax payments through the year into smaller, regular payments will help reduce tax debt and avoid taxpayers having to pay larger, infrequent and sometimes unexpected bills.’

With HMRC struggling to bring down the tax gap, now at a record high of £59.2bn revealed in figures released this week for 2024-25, it is not clear whether in-year payments are an attempt to try to reduce this total. Currently HMRC says one in five ITSA tax bills are paid late so there is some rationale for enabling more regular payments. 

A decision on next steps will be taken after consultation responses are reviewed, with a response due in autumn 2026, effectively before the next Budget.

Any relevant legislation will be introduced in a Finance Bill ahead of implementation in April 2029.

The consultation closes for comment on 4 August 2026.

HMRC consultation, Timely Payments in Income Tax Self Assessment (ITSA)

Article published by Business and Accountancy Daily on 24/06/2026, Written by Sarah White

Barnowl Bookkeeping helping businesses in Kings Lynn, Swaffham, Fakenham, Wisbech Hunstanton and the North Norfolk Coast with Self-Assessment, MTD, Bookkeeping, VAT, CIS and Payroll

Zero Hours Contracts – Have Your Say

The Department of Business and Trade (DBT) has announced a new consultation to seek views on the practical details of implementing new rights to tackle one-sided flexibility in zero hours contracts.

These reforms are part of the Government’s wider Plan to Make Work Pay initiative. They aim to reduce the insecurity of hours and income that some workers face. The Government has confirmed that this is not a ban on zero-hour contracts and employers will be able to continue to adapt to seasonal variations and market conditions.

At the end of this consultation, the Government will develop and finalise the policy positions on the following areas that will give employees:

  • a right to guaranteed hours, where the number of hours offered reflects the hours worked by the qualifying worker during a reference period
  • a right to reasonable notice of shifts
  • a right to payment of shifts for cancelled, curtailed or moved at short notice.

Everyone with views on these reforms are encouraged to answer as many of the consultation questions as possible, preferably on the online platform. Responses can also be made via email or post.

The consultation closes on 25th August 2026.

For help with you payroll – Payroll and Pension – www.barnowl-bookkeeping.co.uk

Barnowl Bookkeeping is based near King’s Lynn in Norfolk to help you with : Payroll, Bookkeeping, VAT, Self Assessment, CIS, MTD. I cover King’s Lynn, Wisbech, Swaffham, Fakenham, Hunstanton and the North Norfolk Coast.

Article courtesy of the Charted Institute of Payroll Professionals (CIPP)

National Minimum and Living Wage Go Up April 2026

Don’t get caught out by the changes to the National Minimum Wage and National Living Wage. The changes take effect on 1st April 2026

All the wage rates are changing :

Age 21 and Over

Aged 18-20

Aged 16-17

Apprentice Rate

The National Minimum Wage is the minimum hourly rate for most workers over the compulsory school age.

The National Living Wage applies to workers who are aged 21 and over.

As you can see it’s really important that keep an eye on your young employees birthdays – and its not just to send them a card!

If your employees are paid monthly are they being paid enough? It is important to check their contracts and pay rates.

For more information go to HMRC.gov.uk or contact me on 07771 333324. http://www.barnowl-bookkeeping.co.uk/payroll-and-pension

Changes to Tax on Furnished Holidays Lets

The allowances for tax on Furnished Holiday Lets have been changed for the new tax year starting 6th April 2025.

In previous tax years owners of Furnished Holiday Lets were given a generous package of allowable expenses. In the tax year 2025-2026 HMRC have tightened up. Furnished Holiday Let allowances are now more in line with the allowances for normal letting.

HMRC have clear guidelines for what qualifies as a holiday let. For example your furnished holiday let needs to have occupancy for a set proportion of the year in order to qualify. For more details go to http://www.hmrc.gov.uk/

Furnished Holiday Lets are becoming very popular in the UK. In 2022 there were 110,000 in the UK, 2/3rds were owned by landlords renting one property. https://researchbriefings.files.parliament.uk/documents/CDP-2024-0088/CDP-2024-0088.pdf#:~:text=In%202022%2C%20the%20OTS%20said%20that%20tax%20return,figures%20appear%20to%20have%20been%20published%20since%20then.

Barnowl Bookkeeping helping you with your Furnished Holiday Let www.barnowl-bookkeeping.co.uk . Covering King’s Lynn, Wisbech, North Norfolk Coast, Swaffham and Downham market.

VAT on School Fees Challenged

VAT on school fees started to be charged from 1st January 2025. It was announced in Labours 2024 budget and quickly ushered in. Some parents have decided to challenge the move. Below is further information provided by an extract from Business and Accountancy Daily.

The High Court has decided to fast track an appeal by six parents against Labour’s VAT raid on private school fees

The parents’ barrister Lord David Pannick KC argued at the High Court that the 20% VAT charge on fees was a breach of human rights.

Legal action challenging the government’s decision to levy VAT on independent school fees will be fast-tracked, the High Court of England and Wales decided.

In a court hearing today, Lord Pannick KC, acting on behalf of six claimants supported by the Independent Schools Council (ISC), argued that parents needed certainty given the effects of VAT were already being felt. This follows the implementation of the policy, which came into effect on 1 January 2025.

The government’s counsel opposed the request, asking for more time to consider the evidence. However, Mr Justice Chamberlain dismissed the government’s arguments and agreed that the case should be expedited. 

Julie Robinson, CEO of the ISC, said: ‘This is an unprecedented tax on education and it is right that its compatibility with human rights law is tested. We are glad that the High Court has recognised the urgency of this case and we look forward to making our legal arguments as soon as is possible.’

Kingsley Napley partner and head of public law, Sophie Kemp, who is advising the claimants, said: ‘Mr Justice Chamberlain has today agreed that our case will be heard on a “rolled-up” basis meaning the permission stage and substantive arguments can be dealt with in a combined hearing. This should help with early resolution of the matter.’

A date is yet to be set for the case, which is being brought against Chancellor Rachel Reeves as head of the Treasury.

At the same hearing, it was agreed that the ISC’s case, led by law firm Kingsley Napley, would be joined with the separate case being brought by Education Not Discrimination, represented by Sinclairslaw.

Although there is no date set for the first session it is expected to go ahead before the Easter break.

By Wills Drysdale, Business & Accountancy Daily 17th January 2025

Barnowl Bookkeeping is here for your business : services include VAT, CIS, Bookkeeping, Self Assessment. Based in Norfolk within easy reach of King’s Lynn, Swaffham, Wisbech, Downham Market and the North Norfolk Coast.

Making Tax Digital for the Self Employed

Making tax digital for the self employed and landlords (MTD for ITSA) is now looming on the horizon.

The rollout so far is:

2026 – Start of MTD for ITSA for those with an income over £50,000

2027 -Start of MTD for ITSA for those with an income over £30,000

What does it mean?

If your income falls within these requirements and you fulfil the enrolment criteria you will have to :

  • Hold digital records of your income and expenses
  • Submit these records every quarter using HMRC compatible accounting software (or bridging software).
  • Submit a final declaration at the end of the year (this will include other types of income such as savings interest and dividends).
  • Do this for each self employed business you have.
  • Have separate software for each business.

HMRC state that implementing Making Tax Digital for The Self Employed and Landlords should help to reduce the errors in Self-Assesments. This is because quarterly submissions will ensure business owners keep more on top of their administration.

As of next month HMRC are opening up the testing phase to the real world. They are asking agents like myself to sign clients up. I am not pushing any of my self-employed clients to sign up to this. However if you would like to be involved in the testing using your business I’m very happy to help.

I myself will be involved in the next phase of testing using my own business in 2025. Therefore I’ll be ready to help when MTD for ITSA goes live in 2026.

Self Employed – www.barnowl-bookkeeping.co.uk

Using Making Tax Digital for Income Tax – GOV.UK (www.gov.uk)

Barnowl Bookkeeping is located near King’s Lynn in Norfolk within easy reach of Swaffham, Fakenham, Downham Market, Wisbech and the North Norfolk coast.

The Budget – Tax Cuts for the Self Employed

Tax Cuts for the Self Employed have figured in the last two budgets. Let’s look at what the tax cuts mean to the self employed entrepreneur.

National Insurance contributions are the chosen vehicle for tax cuts. In the Autumn Statement the government reduced Class 4 NICs from 9% to 8%. In addition they stopped the requirement to pay class 2 NICs. These changes come into effect in April 2024.

Yesterday Jeremy Hunt went on to further reduce Class 4 to NICs from 8% to 6%.

So what does this mean? Class 2 NICs are the method the government has used for the self employed to have entitlement to state pension, employment and support allowance and other contribution based benefits. When self employed profits passed the threshold of £6,725 Class 2 NICs became payable. Added to this self employed with a profit below this threshold could pay voluntarily to gain access to the benefits.

Fortunately, although Class 2 NICS are no longer, the self employed will still to have access to these benefits.

National Insurance: introduction: What National Insurance is for – GOV.UK (www.gov.uk)

Giving a like for like comparison of the deductions for NICs before and after the Autumn and Spring NIC cuts:

So how much extra money in your pocket : almost £700.

If you make a self employed profit of £30,000

Make sure you’re not paying too much tax! Barnowl Bookkeeping is here to help with self assessment, VAT, CIS and payroll. Located near King’s Lynn near to Wisbech, Downham Market, Swaffham, Fakenham and the North Norfolk Coast. Click the link for more information.

Self Employed – www.barnowl-bookkeeping.co.uk

Double Cab Pick Ups Guidance Change

Guidance released by HMRC on 12 February 2024 : As from 01 July 2024 double cab pick ups (DCPUs) with a payload of 1 tonne or more were to be treated as cars (not goods vehicles) for both capital allowance and benefit in kind purposes.

On 19 February the government announced that it is withdrawing the guidelines on the afternoon of 19/02/24 . DCPUs  will now continue to be treated as goods vehicles for tax purposes.

Nigel Huddleston, Financial Secretary to the Treasury said ““We will change the law at the next available Finance Bill in order to avoid tax outcomes that could inadvertently harm farmers, van drivers and the UK’s economy.”

There will no longer be an increase in the benefit in kind for private use of a double cab pick up. The capital allowances available in the first year of use will not be reduced.

This move also helps keep the tax system a little more simple as the withdrawn guidance for double cab pick ups had not changed their status as a goods vehicle for VAT purposes.

The arrangements that HMRC had announced on 12 Feb 2024 to help DCPU owners adapt to the updated guidance are also now redundant.

DCPUs with a payload of less than one tonne are to continue to be treated as cars.

For further information refer to the HMRC website :

Update on HMRC Double Cab Pick Up Guidance – GOV.UK (www.gov.uk)

Barnowl Bookkeeping is here to help you with your business. Based near King’s Lynn with easy access to Downham Market, Wisbech, Swaffham and the Norfolk Coast.

Services Overview – www.barnowl-bookkeeping.co.uk

Are You Paying Too much Tax?

According to a recent survey of 500 musicians and bands by Pirate (pirate.com) 40% of artists are paying too much tax.

Money spent which is a legal claimable as an expense is simply not being declared. This is because they do not understand tax law.

Only 30% of artists have professional help from a bookkeeper or accountant in preparing their tax returns. 26% of artists surveyed said that they worry about money on a daily basis.

If you’re not sure about UK tax law I can help you Services Overview – www.barnowl-bookkeeping.co.uk

PIRATE.COM – Studios for musicians, podcasters & dancers

Barnowl Bookkeeping are based near King’s Lynn in Norfolk within easy reach of Wisbech, Downham Market and Swaffham. We take pride in keeping your business compliant and prevent you from paying too much tax.

HMRC plans to reduce tax phone lines by 30%

By December 2024 HMRC plans to reduce access to both its call centres and helpline advisers at its contact centres by 30%.  To achieve these targets people will be forced to move to digital services for help with tax.

Jim Harra, head of HMRC, told MPs that in the last year the number of phone calls had risen three million to 38m and volume of post had also grown significantly. The number of tax payers overall has grown. The number of taxpayers involved in more complex areas of tax has grown.

This growth is putting increased pressure on HMRC.  Sadly HMRC budgets have been cut and staffing costs means that recruitment is not an option.

The self assessment helpline closure during the summer was seen as a trial for these new plans. HMRC deemed it a success although customer satisfaction levels dropped from 29% to 24%.

With thanks to Sara White, Accountancy Daily.